Reagent inventory for clinical laboratories

Every reagent pack — with its lot, expiry date, opening date and history.

Reagent inventory independent of your analyser vendor. It works alongside your LIS and keeps the records an assessor checks within reach.

Show me on our reagents How it works

No patient data
Data on servers in Ukraine
Pilot of 60–90 days

Names, codes and dates in the illustrations are an example.

Three situations every laboratory knows

Before an audit, records are gathered from notebooks and spreadsheets

Receipt in one logbook, lot verification in another, the opening date written on the vial with a marker. A week before the assessment it all has to be pulled together.

An expired or recalled lot was noticed too late

The recall notice has arrived, but how many packs of that lot are still in the fridges, and where — someone has to go and look.

“Who opened this vial, and when?”

Post-opening stability counts from a date nobody wrote down.

Reagent movement log: one pack, the whole journey

From delivery to write-off, every action is recorded: who, what, when. The status is visible on the label, on the phone and on screen.

Delivery

The delivery is received and the labels printed. Every pack gets its own code and QR.
Quarantine

A new lot stays in quarantine until it is verified. Such packs cannot be put into use.
Ready

The lot is verified and the pack sits in its place in the fridge. Expiry is watched: 7 days before the end, the status changes by itself.
Opened

Opened — scanned. Post-opening stability counts from this date, and the status changes by itself.
Written off

Written off from the scanner. Everything stays in the log: who, what, when — for you and for the assessor.

In between — two more steps, each in the log too: Quarantine Opened · ≤ 7 days

The phone is the handheld. The log fills itself.

The technician scans the QR with the camera and does what is needed in one or two taps: puts into use, opens, moves, writes off. Every action becomes an entry.

Tap an action on the phone — an entry appears in the log. Example.

kosandisLaboratory

R-0412-07

Creatinine · kit

Ready

Lot: 24K0098
Expires: 11.05.2027
Location: Storeroom · rack 2

Written off

R-0412-07 · Creatinine · kit
Logged: 19.11, 11:20

Movement logR-0412-07

When	What · who	Status
04.1109:02	Lot verifiedIhor M.	Ready
03.1110:15	Lot in quarantineautomatic	Quarantine
03.1110:15	ReceivedOlena K.	Quarantine

Entries are never edited. A mistake is corrected by a reversal — a separate entry. Names, codes and dates are an example.

Seven statuses — one language for the whole lab

Ready — the pack can be put into use.

Good to know before we talk

No patient dataKosandis keeps track of reagents, locations and the actions taken with them. It holds no test results and no personal data.
Independent of the analyser vendorReagents from different suppliers in one inventory. It works alongside your LIS; integrations are planned.
Data on servers in UkraineEncrypted backups are made daily. Full export and exit terms are in the contract.

We are at an early stage: we are looking for the first 3–5 laboratories and building the product together with them. There are no public case studies or measured numbers yet — they will come after the pilots.

How the pilot works

60–90 days in one area or at one site of your laboratory. We start with a conversation: how you track reagents now and what hurts.

What we do

Set up storage locations and the catalogue for your area.
Print the labels and help with the first delivery.
Personal support from the founder throughout the pilot.

What the laboratory does

Picks one area and one person in charge.
Scans every reagent action in that area.
Tells us what gets in the way — and shapes what we build next.

Success criteriawith numbers, agreed before the start

Pilot feecounts towards the annual contract

Pricean annual subscription per site with unlimited users; we calculate the amount after a short assessment in your laboratory

Questions asked before a pilot

Does Kosandis replace our LIS?

No. Kosandis keeps track of reagents and never touches test results. It works alongside your LIS and is not tied to an analyser vendor: reagents from different suppliers live in one inventory. LIS integrations are planned.

Where is the data stored?

On servers in Ukraine. Encrypted backups are made daily. Kosandis holds no patient data — only reagents, locations and the actions taken with them.

Do we need new equipment?

A phone with a camera is enough for scanning; a USB scanner on a computer works too. Labels are printed on a thermal printer: 40 × 25 or 50 × 50 mm, black only.

Does the handheld work offline?

Scans are kept on the phone and sent once the network is back. Work in the storeroom or the cold room does not stop.

Does Kosandis help with ISO 15189 accreditation?

The assessor evaluates the laboratory, not the software, so we do not guarantee compliance. Kosandis helps you keep the reagent records the assessor will ask to see: receipt, lot verification, opening date, moves and write-off — with the author and time of every action.

How long does it take to get started?

The pilot runs 60–90 days in one area. At the start we set up storage locations and the catalogue together and print the labels; after that the laboratory works at its usual pace and we support it.

What happens to the data after the pilot?

Full export in an open format and exit terms are in the contract. If you continue, the pilot fee counts towards the annual contract.

Can a wrong log entry be corrected?

Log entries are never edited or deleted. A mistake is corrected by a reversal — a separate entry — so the history of every pack stays complete.

Write to us — we’ll show it on your own example.

We are looking for 3–5 laboratories for a paid pilot of 60–90 days. We start with a short conversation about how you track reagents today.

hello@kosandis.com